Frequently Asked Questions

What type of work is included in the Knowledge Connection?

Scholarly Work: Original research, journal pre-prints, published articles, book chapters, and white papers.

Clinical & QI: Quality Improvement (QI) posters, A3 reports, best practice guidelines, and innovation pilots.

Conference & Events: Presentation slides, research posters, abstracts, and materials from events like the Costas T. Lambrew Research Retreat.

Educational: Medical education curricula, training modules, Project ECHO materials, nurse residency posters, and professional development resources.

Institutional History: Oral histories, newsletters (e.g., What’s Happening), annual reports, and biographies.

Intellectual Property: Records of MaineHealth-developed patents and innovations from the Center for Applied Science & Technology.

How do I submit my work?

Click on the “Submit Your Work” button on the homepage or contact MaineHealth Library & Learning Commons @ library@mainehealth.org.

I don't have electronic versions of old working papers that I'd like to include in the repository. Is it okay to scan the printed page to a PDF file?

Yes--scanning printed pages is a great way to create PDF files for inclusion in the repository. There are two ways to scan a page: using OCR (Optical Character Recognition) or scanning the page as an image. Making OCR scans requires careful proofreading and loses the original formatting of the documents. Image scans cannot be searched. The best solution takes advantage of both of these methods. Many software applications allow for the OCR capture of image scans. When documents are scanned this way, users see the image scan but search the full-text of the document. This is the preferred method for scanning documents for the repository.

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A working paper in our repository site has been published in a slightly revised form in a journal. What should I do?

Many journals do not have any restrictions on working papers that preceded an article, especially if substantial revisions were made. You should check your author agreement with the journal to confirm that there is no problem with leaving the working paper on the site. The repository would constitute noncommercial use.

Assuming the working paper does remain on posted in the repository, it is a good idea to include the citation to the published article on the cover page of the repository working paper. Please contact the repository administrator to request this change.

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